Did you know 38% of workers work from home either all or some of the time (ONS, 2022). That’s a huge chunk of the workforce, and it shows just how much hybrid and remote work have become the norm.
Do you find managing a hybrid or remote team a struggle? It doesn’t have to be. When done right, hybrid and remote work can bring out the best in your team – flexibility, improved focus, and even stronger connections. But let's be honest, it comes with its fair share of challenges. From keeping communication flowing to tracking who's in, who's out, and ensuring everyone feels part of the team, it can get tricky.
Seasoned manager or just starting with hybrid setups, we’ve got you covered. This guide is packed with practical tips to help you tackle the challenges and get the most out of your hybrid or remote team. Plus, we’ll show you how Timetastic can simplify one of the biggest headaches – managing time off.
Why hybrid and remote work make sense
Hybrid and remote work aren’t just trends. They’re here to stay. Hybrid setups blend office and home working, giving your team the best of both worlds. Fully remote work lets employees operate entirely offsite, often with the added bonus of wearing slippers all day.
Here’s why these models work so well:
- Flexibility means happier employees. When people can tailor their schedules, it’s easier to juggle work and life.
- Access to talent is a big win too. No more geographic limits on hiring. You can pick the best person for the job, wherever they are.
- And then there’s cost savings. Less office space? Lower bills. It’s a no-brainer.
That said, challenges like communication barriers and keeping team culture alive are real. But with the right approach (and the right tools), you can absolutely overcome them.
How to manage hybrid and remote teams
1. Nail your communication
Communication is everything when you’re not all in the same room. Without it, things can start to feel disjointed pretty quickly.
Here are a few ways to keep the lines open:
- Set up clear channels. Tools like Slack, Microsoft Teams, and Zoom make it easy to check in and connect.
- Keep it regular. Daily stand-ups, weekly catchups, or even a simple “Hey, how’s everyone doing?” can make a big difference.
- Encourage transparency. Create a space where people feel comfy sharing updates, challenges, or asking for help.
Oh, and don’t forget to celebrate the wins! A shoutout in the team chat for a job well done can work wonders for morale.
2. Make expectations crystal clear
Uncertainty isn’t fun for anyone, so set expectations early and often. Start with clear roles and responsibilities – everyone should know exactly what they’re accountable for. Using project management tools like Trello or Monday.com can help keep tasks organised, which means less time worrying about who’s doing what.
And remember, feedback is your friend. Regular check-ins to discuss what’s going well (and what’s not) keep everyone on the same page.
3. Build real team culture
Culture isn’t just about beanbags and Friday drinks (though they don’t hurt). It’s about creating a sense of connection.
For hybrid and remote teams, that takes a bit more effort:
- Organise virtual hangouts. Think quiz nights or even a virtual lunch.
- Make inclusivity a priority. Ensure remote workers feel just as involved as in-office colleagues.
- Tackle isolation. Encourage wellbeing with tools like virtual fitness sessions or just a friendly chat every now and then.
4. Get the right tech in place
Technology will be your best friend in managing hybrid and remote teams. Here’s what to look for:
- Collaboration tools like Google Workspace or Microsoft 365 to keep everyone on the same page.
- Video conferencing software. Zoom, Google Meet, or Teams are great options – just remember to switch them off occasionally and give everyone a break from endless meetings.
And, of course, Timetastic for managing one of the trickiest admin tasks – scheduling leave. It’s a game-changer for tracking who's off and who’s sick. No more juggling spreadsheets or chasing people for updates.
5. Look after your team’s wellbeing
Burnout is a bigger risk when work and home blur together. That’s why it’s crucial to look after your team’s well-being:
- Encourage work-life balance. Remind people to take breaks, log off at the end of the day, and actually use their holiday allowances.
- Lead by example. If you’re answering emails at 10pm, don’t be surprised when others follow suit.
- Provide support. Whether it’s mental health resources or just listening when someone’s having a tough day, a little care goes a long way.
Face challenges directly
Sure, challenges like time zones and productivity tracking can crop up, but they’re not deal-breakers. For example:
- Use scheduling apps like to manage tricky time zones.
- Dig into game-like motivation tactics, like rewarding goals with leaderboard recognition.
- Stay on top of cyber security with measures like VPNs and secure platforms.
A little effort upfront goes a long way in smoothing out the wrinkles.
Why Timetastic is the tool you need
Managing a hybrid or remote team doesn’t have to be complicated, Timetastic is here to help. And with Timetastic Pro, you’ve got even more features to make team management smoother and smarter.
Here’s how Timetastic Pro can make a difference for you and your team:
⏳Accrual Leave made simple
With Accrual Leave, you can set holiday allowances to build up monthly. It’s clear for everyone and means no more confusion about how much holiday's available.
🗓️Advanced scheduling for flexible patterns
Got shifting schedules or team members who need custom hours? Advanced Scheduling lets you adapt to those quirks effortlessly – no more clunky workarounds.
📊Spot trends with Absence Insights
The Absence Insights feature gives you a clear overview of absence patterns and pending requests, making planning ahead a breeze.
⚠️The Burnout Board – protect team wellbeing
Keep tabs on overworked staff with the Burnout Board. It flags team members who are overdue for a break, helping you encourage rest and avoid burnout.
It’s all about simplicity and efficiency. Try Pro for free for 30 days and see how much easier managing time off can be!
Work smart, stay connected
Hybrid and remote work offer incredible opportunities to rethink how we work. By focusing on communication, culture, and well-being – and teaming up with tools like Timetastic – you'll manage AND thrive. It’s all about finding a balance that works for you and your team.
Why not make one small change today to streamline your workload? With Timetastic, managing leave and schedules has never been simpler. Give it a try and see for yourself. It’s the simple, smart solution your hybrid and remote team deserves.