Free HR template for UK employers
Annual leave policy
An annual leave policy is there to make it clear what your team is entitled to and how to arrange time off in a fair and consistent manner. Having a policy that your team can refer to brings visibility to the system and helps avoid conflict.
How to use the template
Once you have downloaded the annual leave policy template please have a detailed read through and fill in any blanks.
It’s vital to check the template carefully and make any changes necessary to align it with your existing policies and procedures.
You must be certain that you’re complying with relevant employment law. If in doubt we suggest getting help from an employment law specialist.
What’s included?
This annual leave policy covers annual holiday entitlement, how to arrange it with the agreement of your manager, carry over to the following year and how it interacts with other absence types.
It also has a statement on what happens at the end of employment, this will need aligning to your employment contracts.
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The policy wording
Annual leave policy
We’ll make every effort to agree your requests.
We deal with requests on a first-come, first-served basis.
We consider how much work we have on and any deadlines we need to meet.
Longer holidays can be more difficult for us to work around. If you want more than [insert time period] weeks off, please discuss it with your manager.
We prefer you to use all your holiday allowance during the year, but we know it’s not always possible.
You can carry forward [number of days/ hours] into the next year.
If you’re sick while on annual leave, any days covered by a medical certificate can be switched to sickness. Talk to your manager if this happens.
If you do switch some time to sickness, our Staff Absence Policy applies.
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