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Monthly rota template
Who's in on the 14th? Covered for the bank holiday weekend? A monthly rota template answers all of that in one view, instead of piecing it together a week at a time. You plan cover further ahead, spot the gaps while there's still time to fix them, and give your team enough notice to plan their lives around their shifts. This free monthly rota template does the basics well: shifts laid out day by day across the month, with total hours and labour costs worked out for you.
How to use the template
Once you've downloaded the monthly rota template, add your team's names and hourly rates, then fill in their shifts for each day of the month.
Set the first day of the month at the top and the dates fill in for you. You can also set which day the week starts on. Make sure the shift times match your contracts, and keep an eye on the totals and labour costs the sheet works out as you go.
What's included?
This monthly rota template covers a full calendar month on one sheet, with a day-by-day breakdown for each person underneath the month view.
It calculates total hours and labour costs for you, per person and per week, based on the hourly rates you enter. There's a separate tab for your team's names and rates, and another for shift types, so you can mark each day as a workday, time off, sick leave, or holiday.
A spreadsheet, until it isn't
A monthly template works while the pattern holds. It starts to creak when someone needs to swap a shift, when a new starter joins mid-month, or when you're rekeying the same rota into a group chat so everyone can see it. Rota & Time Clock, the newest part of Timetastic, lets you build the month in minutes and publish it straight to your team's phones, so they see their shifts the moment it's live.
Post an open shift and only the right people get notified. And because leave and rotas sit together, booked holiday shows up on the rota automatically. Used by over 200,000 people. Start a free trial, no card needed. Or keep the template. It does the basics well.
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The policy wording
Monthly rota template
A shift pattern is the repeating rule for how shifts rotate, for example four days on then four off, or a weekly early/late/night cycle. A monthly rota is the actual schedule for a specific month, showing which named person works which shift on which date. In practice you use a shift pattern as the underlying logic, then apply it to a monthly rota to produce the real schedule your team works from.
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