Trade your Excel spreadsheet for a modern annual leave tracker

Track annual leave the smart way with Timetastic.

Free for one month—no card required

Approve time off, no back-and-forth

Streamline your business operations with a hassle-free approach to tracking annual leave. Timetastic’s annual leave tracker is an upgrade from your standard Excel spreadsheet. Sign up today and you’ll be able to:

Automatically track annual leave and always keep people’s leave balances up-to-date.

Receive and respond to new time off requests from your team.

Give your team access to a time off calendar that’s updated automatically.

Say goodbye to your manual spreadsheets and start recording annual leave efficiently.

Annual leave Excel tracker drawbacks

It’s easy to find a free Excel template to download to track annual leave for your staff. You’ll find plenty online, but do they really offer efficiency?

An annual leave Excel template means:

Access to Timetastic makes managing your staff a whole lot easier.

Manually updating your sheet increases the chance of errors and incorrect info.

An inability to manage leave requests synchronously which means your team will likely reach out to you via Slack, text, email, or in-person to request time off.

Constant handling of leave requests through messages and emails.

Frequent spreadsheet maintenance as the calendar year progresses or as your business grows. More team members require more changes to your template.

An annual leave tracker alternative that ticks all the boxes

Every business owner, manager and team leader loves a tool that can make management simpler. Timetastic’s annual leave tracker does just that — and then some! Sign up today and you’ll get access to these handy features instantly:

Visibility across your whole business for total transparency on annual leave.

See public holidays from countries worldwide and assign accordingly to staff in the UK and overseas.

Monitor individual annual leave allowances easily.

Generate analytical reports with insights on usage and compliance requirements.

Get on top of annual leave with Timetastic

Meet the Wallchart, every person's leave on one screen.
Because the whole team sees the same picture, people space their bookings out on their own; fewer clashes for you to untangle.

And when a request does land, you approve it in a click, right where you can see who's already away.

Flexible annual leave tracking

Personalised calendars

Individual leave calendars for each employee — transparency with a personal touch.

Locked dates

Use our handy lock feature to block out leave for staff training or corporate away days.

TOIL tracking

Employees can utilise the Timetastic app to submit any time off in lieu of hours.

Customised leave types

Create your own custom leave types such as maternity, paternity, compassionate and bereavement leave.

Set up department groups

Group employees by department, set minimum staffing levels and highlight any clashes before approving any leave requests.

Monitor stress and burnout levels

Take care of your staff with our Burnout Board® and encourage staff to take leave.

The 5 star reviews just keep coming

Discover how we transformed leave management for our customers

Over 10,000 businesses use Timetastic as their go-to annual leave management software for tracking annual leave. Capterra rates Timetastic’s leave management system with a rating of 4.7 out of 5 stars, with 552 reviews. Check out what some of our customers have had to say:

Timetastic makes managing holiday requests much easier than any manual system I’ve used in the past.

Ronnie Davies

Timetastic is really easy to use. Each of member of staff has a time off calendar, and I can see how many days they have remaining from their holiday allowance.

Rowan Johnson

Great for staff as they can book leave as and when the need arises (evenings and weekends) and the leave can be approved or declined by managers with the click of a button.

Janette Smethurst

Beautifully simple.

Robin Blandford

Fastest and simplest way to manage staff holidays.

Daniel Nelson

Pays for itself in the time you save! Staff love it — they get clear visibility of how much holiday remaining and can easily book time off.

Ben Collier

Timetastic has made the management of my team a breeze.

Kriss Cox

It's user-friendly and intuitive for an admin user and normal users. Reporting is helpful. The burnout function is really useful.

Oliver O

Timetastic is a game changer for our vacation and timeoff management. With the easy to install app and the detailed inventory of our multiple types of leave, it brings our vacation management out of the dark ages. Awesome tool that our HR department is thankful for.

Tim Spence

Very simple to use. The team love it. It provides the data I need and has saved me time.

Nikki King

A simple to use platform. Fantastic for a small team at a great price point. As an administrator, it is easy to onboard the team and manage their leave allowances. Approval system is seamless. Customer service has been very prompt and professional. Highly recommended.

Ridzuani Muin

We have found Timetastic very useful with staff holidays. It is easy to use for the employee and excellent to use for the employer to add in sick days and unpaid leave etc. It also reminds you weekly of who is off, so you can always see who’s off in the week at the start, helping book jobs in around them.

Connor McDowell

So much easier to keep track of time off now, and the whole team can view it which means clashes are avoided, and with the working from home feature we don’t need to worry if someone hasn’t arrived at the office.

Catherine Holcombe

We started using Timetastic a couple of months ago and it is brilliant. It is so easy to customise and so easy to use. The team love it and I love not having to constantly update an excel spreadsheet! It is also exceptional value for money.

Helen Sanson

I've been saying it over and over again recently. Timetastic is brilliant — really feel like the founders sat down and said “what is a real pain about managing leave/holidays, right, let's fix it. All of it.”

Chris Hayward

See how teams did it

Happier with Timetastic

Timetastic makes it easy for you to manage staff absence, rotas, attendance, HR documents and more. Whatever the size of your business, whichever industry you are in, Timetastic simply works.

Read how people like you use Timetastic

Their stories tell us how they took control of absence management and became healthier, happier places to work

Read customer stories

Watch how Timetastic works in just 10 minutes

Take a quick tour of the platform at your own pace and discover how easy it is to manage time off, schedules, and team visibility.

Watch our webinar

Book a live demo with the Timetastic team

Have questions or want a closer look? Book a live demo and we’ll show you how Timetastic can fit your team.

Book a live demo

Mobile apps too

Your team can make use of the leave management software apps for Android and Apple to book an absence. No need to be in the office, everything is instantly tracked!

Apple

Android

Leave management software FAQs

What is a leave management system?

A leave management system, or absence management system, is an easy-to-use platform that allows employees to view their holiday allowance and request time off – all in one place! It also helps managers approve requests and see who is taking time off, making it easier than ever before to assign resources and staff, especially during busier times of the year.

How does absence management software work?

What absence management software does is take all those different pieces of the jigsaw puzzle to arrange time off work—spreadsheets, paper forms, a shared calendar, and maybe back-and-forth on email. And puts it all into one single system that’s always up to date. A single source of truth, full visibility.

So when your employees request a day off, all your calendars are instantly updated, and the reasons for employee absences are tracked, you can then identify patterns, report on them and spot absence trends if you need to. Holiday allowance is tracked and reconciled, so all your employees can see how much time off they have left and when they’ve taken time off. A whole lot of visibility that you can’t get from spreadsheets!

Will absence management software save me time?

Certainly will. In fact, saving time is the number one benefit that our customers get from using Timetastic.

The first big saving is that your employees request time off in the desktop or mobile app. So they don’t have to pester you with questions or start a back-and-forth on email.

Next, you’ll have all those employee holiday requests and bookings instantly show on your calendar, so you can see which employees are off and when. You don’t need to update a spreadsheet or record of how much sickness they have taken or how much holiday allowance someone has left. All that is done for you, instantly. Just think about how much time that saves, and how many interruptions it’ll spare you.

What type of absences does it cover?

Absence management software helps keep a record of any type of employee leave you can think of. Holiday entitlement, sick pay, sickness tracking. You can record maternity, paternity, compassionate and bereavement leave, anything you want. You can create as many different types of employee leave as you like in Timetastic.

How it works

Absence management

Staff leave planner

Rota & Time Clock

Watch leave management webinar