Trade your Excel spreadsheet for a modern annual leave tracker

Track annual leave the smart way with Timetastic.

Free for one month—no card required

Approve time off, no back-and-forth

Streamline your business operations with a hassle-free approach to tracking annual leave. Timetastic’s annual leave tracker is an upgrade from your standard Excel spreadsheet. Sign up today and you’ll be able to:

Automatically track annual leave and always keep people’s leave balances up-to-date.

Receive and respond to new time off requests from your team.

Give your team access to a time off calendar that’s updated automatically.

Say goodbye to your manual spreadsheets and start recording annual leave efficiently.

Annual leave Excel tracker drawbacks

It’s easy to find a free Excel template to download to track annual leave for your staff. You’ll find plenty online, but do they really offer efficiency?

An annual leave Excel template means:

Access to Timetastic makes managing your staff a whole lot easier.

Manually updating your sheet increases the chance of errors and incorrect info.

An inability to manage leave requests synchronously which means your team will likely reach out to you via Slack, text, email, or in-person to request time off.

Constant handling of leave requests through messages and emails.

Frequent spreadsheet maintenance as the calendar year progresses or as your business grows. More team members require more changes to your template.

An annual leave tracker alternative that ticks all the boxes

Every business owner, manager and team leader loves a tool that can make management simpler. Timetastic’s annual leave tracker does just that — and then some! Sign up today and you’ll get access to these handy features instantly:

Visibility across your whole business for total transparency on annual leave.

See public holidays from countries worldwide and assign accordingly to staff in the UK and overseas.

Monitor individual annual leave allowances easily.

Generate analytical reports with insights on usage and compliance requirements.

Get on top of annual leave with Timetastic

Meet the Wallchart, every person's leave on one screen.
Because the whole team sees the same picture, people space their bookings out on their own; fewer clashes for you to untangle.

And when a request does land, you approve it in a click, right where you can see who's already away.

Flexible annual leave tracking

Personalised calendars

Individual leave calendars for each employee — transparency with a personal touch.

Locked dates

Use our handy lock feature to block out leave for staff training or corporate away days.

TOIL tracking

Employees can utilise the Timetastic app to submit any time off in lieu of hours.

Customised leave types

Create your own custom leave types such as maternity, paternity, compassionate and bereavement leave.

Set up department groups

Group employees by department, set minimum staffing levels and highlight any clashes before approving any leave requests.

Monitor stress and burnout levels

Take care of your staff with our Burnout Board® and encourage staff to take leave.

The 5 star reviews just keep coming

Discover how we transformed leave management for our customers

Over 10,000 businesses use Timetastic as their go-to annual leave management software for tracking annual leave. Capterra rates Timetastic’s leave management system with a rating of 4.7 out of 5 stars, with 552 reviews. Check out what some of our customers have had to say:

I've been saying it over and over again recently. Timetastic is brilliant — really feel like the founders sat down and said “what is a real pain about managing leave/holidays, right, let's fix it. All of it.”

Chris Hayward

Honestly this saves time, effort and all my employees like the simplicity of this system! Its brilliant and saves so much admin time!! Even the non-computer literate in my team is a fan! Well done Timetastic Team, I'm happy!

Sisse Jensen Fitzgerald

We started using Timetastic a couple of months ago and it is brilliant. It is so easy to customise and so easy to use. The team love it and I love not having to constantly update an excel spreadsheet! It is also exceptional value for money.

Helen Sanson

The best staff leave planner ever. Really recommend.

Roman Melíšek

So much easier to keep track of time off now, and the whole team can view it which means clashes are avoided, and with the working from home feature we don’t need to worry if someone hasn’t arrived at the office.

Catherine Holcombe

Very happy with the user friendly platform. The price to use it is also very good value.

Roisin Bennett

We have found Timetastic very useful with staff holidays. It is easy to use for the employee and excellent to use for the employer to add in sick days and unpaid leave etc. It also reminds you weekly of who is off, so you can always see who’s off in the week at the start, helping book jobs in around them.

Connor McDowell

A fantastic, simple to use platform for managing staff leave. The web based interface is great, but the real benefit is with the smartphone app that allows quick booking / management of leave for staff.

Matt P

A simple to use platform. Fantastic for a small team at a great price point. As an administrator, it is easy to onboard the team and manage their leave allowances. Approval system is seamless. Customer service has been very prompt and professional. Highly recommended.

Ridzuani Muin

Great app and highly recommended for less than 100 employee companies.

Arjun Mathew

Very simple to use. The team love it. It provides the data I need and has saved me time.

Nikki King

Really great product to use for leave management. It is simple to use, able to set-up and onboard new staff very easily. Integrates well with Slack allowing for leave approvals within our communication platform. And great value for price.

Angelique Klawansky

Timetastic is a game changer for our vacation and timeoff management. With the easy to install app and the detailed inventory of our multiple types of leave, it brings our vacation management out of the dark ages. Awesome tool that our HR department is thankful for.

Tim Spence

Timetastic is excellent. It is good value for money and a great way to track people's leave. It is user friendly and I wouldn't be without it now. Anyone with more than 8 employees should have a similar tool I would recommend this one.

Shona Mannering

It's user-friendly and intuitive for an admin user and normal users. Reporting is helpful. The burnout function is really useful.

Oliver O

Software works just as needed. It's very intuitive and easy to learn and provides the right integrations and reports

Graham Schwikkard

Timetastic has made the management of my team a breeze.

Kriss Cox

Great tool - does the simple things well and for a very reasonable price.

Ben Walker

Pays for itself in the time you save! Staff love it — they get clear visibility of how much holiday remaining and can easily book time off.

Ben Collier

Timetastic makes managing holiday requests much easier than any manual system I’ve used in the past.

Ronnie Davies

Fastest and simplest way to manage staff holidays.

Daniel Nelson

Timetastic is really easy to use. Each of member of staff has a time off calendar, and I can see how many days they have remaining from their holiday allowance.

Rowan Johnson

Beautifully simple.

Robin Blandford

Great for staff as they can book leave as and when the need arises (evenings and weekends) and the leave can be approved or declined by managers with the click of a button.

Janette Smethurst

See how teams did it

Happier with Timetastic

Timetastic makes it easy for you to manage staff absence, rotas, attendance, HR documents and more. Whatever the size of your business, whichever industry you are in, Timetastic simply works.

Read how people like you use Timetastic

Their stories tell us how they took control of absence management and became healthier, happier places to work

Read customer stories

Watch how Timetastic works in just 10 minutes

Take a quick tour of the platform at your own pace and discover how easy it is to manage time off, schedules, and team visibility.

Watch our webinar

Book a live demo with the Timetastic team

Have questions or want a closer look? Book a live demo and we’ll show you how Timetastic can fit your team.

Book a live demo

Mobile apps too

Your team can make use of the leave management software apps for Android and Apple to book an absence. No need to be in the office, everything is instantly tracked!

Apple

Android

Leave management software FAQs

How can leave management software help with compliance and reporting?

Leave management software typically comes with features that help you follow your policies and regulations regarding employee leave. These include keeping a record of time off work and automated notifications for leave request approvals. Plus, Timetastic gives you reports and analytics on various aspects of leave management, such as usage trends, and other important metrics.

Will my employees like it?

We’re confident they will. You’ve got over two and a half thousand reviews to read here, and at the time of writing, 92% of users recommend Timetastic. You can’t go far wrong with numbers like those. 😀

How much does Timetastic cost?

Timetastic is priced on a per user/employee basis and paid on a monthly subscription. As it’s a subscription there are no long-term contracts or tie-ins and you can cancel anytime you like. View our current pricing here.

We also have a good causes discount scheme - 50% off for charities, NHS Trusts, B Corps, 1% for the Planet Members, or Fair Tax Mark companies.

How it works

Absence management

Staff leave planner

Rota & Time Clock

Watch leave management webinar